9/5/15

Meeting Minutes for September 2015

The Edmonton & Area 567 club September Meeting Minutes
Start @ 7 p.m 12 Members present

The August meeting Minutes were read & accepted by all present..
The treasurer’s Report was given & the account OK ….

The cheque donation to Kids with Cancer was passed and will be presented to them real soon.. All event costs are paid for & all sponsors have come through.

The discussion for the 2016 event was opened. What seems like the way we will go for next year is a 50/50 proceed donation split between Kids with Cancer and another Public Charity.. More discussions to follow on this concept.

The Pros & Cons on the Bowties vs the World Show N shine were discussed, with lots of good ideas brought forth.. One issue was the ballot “pails” & ballots themselves, it will be taken care of for 2016 event… Membership participation is the Key to making it a success… It was not there for this year!

The event T-shirts were a good sell but there are 37 left out of 100 produced.. If anyone wants one, contact Jim.. They sell @ $20.00 each.

We will have a spot at the Swap meet in Red Deer on Oct.10th. We will sell Event T-shirts & see how the response is on our New Club Shirts , as we will offer some to the General public. Their cost is $20.00 each.. Nice T-shirts !1 Contact Jim if you want one.

The club calendar topic was brought forward & a motion from all was to go with the idea.. The club will cover the cost of 100 “Poster type” calendars featuring some members' “rides” and the Sponsors & Supporters of our past event listed on the calendar.. We need to set up a Photo day for this calendar ASAP. Stay Tuned!!!

Don C. suggested that the club cover Jim’s costs  for all that he has done for the past few months, what with setting up this year’s event & other club activities.. Jim was really “taken away” by this and only said to the present members that their motive was too nice/ too much, But only accepted to take a partial and only after further discussion with the members present.

Back to the event we had 168 Paid entries and if more came in, the room for them was Questionable.. There was an issue with one store owner but it was taken care of.. Possible new ( larger) location for next year to be looked at but event exposure & general public access is key.. Plus members' assistance !!

***The club requires a large number of members and their vehicles for September 12 at the hangar on Kingsway, The Edmonton Motors Folks are celebrating their 90th anniversary & have invited us to be there.. The Hours are 1 -5 pm.. We have 5 committed, But need a few more.. Require a couple of 56 & 57’s for sure.. Contact Jim , he needs to provide the Edmonton Motor group with a “head count”.. A e-mail will be sent to all members about this event.. They have donated close to $350.00 in “swag” for our past event, WE should patronize these Guys!!! They are interested in being a sponsor for next year too…

The Website had over 4000 “hits” in August, August 30th had over 1500, possible to see the results for the Aug.29 the event but Jim had not completed them so they can be entered onto the site.. They are NOW!!

The Entrants cash draw was not made on Saturday, so we had it at tonight's meeting, Mr. Brian Pullishy was the cash draw winner.. A cheque will be mailed to him ASAP! The value is $168.00 , CONGRATS !!!

Keith G. has suggested and this was accepted by all present to remove the Pictures off the member’s site, of those who have not renwed their memberships .. To be done as soon as our Web “guru” can do it..

The 50/50 winner was Dougie J and Armand L. won a “MATCO Tools” coffee Mug & Bernie M. won a Meguires car care Kit..
Next meeting , October 7th,2015 at 7 p.m. The Airways Inn ( Drillers Lounge)

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